Obsolete+Equipment

At the present, there is one sentence in Policy 2360, Use of Technology, pertaining to obsolete equipment. It is on page 3, and states " All computers shall be considered to have a useful life of five years."

As part of your group, you will be discussing what exactly is obsolete, and making suggestions and recommendations for a procedure for determining obsolete equipment. In considering obsolescence vs. redeployment of machines, please consider the following: While we are looking to maximize our student to computer ratios, we also must consider how we are using technology. If we cannot depend on our machines, is it worth the cost to the district to continue to redeploy machines, or do we need to say that at the refresh of a building, all old machines need to be removed. Also, we need to consider if the machines are still good enough to use, should we be refreshing the computers in that particular location or can we hold off for some additional time to be determined by the committee. You can also share different industry and school district procedures if you have access to them.
 * Are there any costs for software licensing if a machine is redeployed
 * Can the machine hold the new, current computer image
 * Can the machine be connected to the server for the purposes of authentication
 * How many man hours need to go into the machine in order to redeploy it
 * How long is this machine expected to continue to run
 * Has the machine been problematic in the past (i.e.- many helpdesk tickets)
 * Do we have the manpower to keep this machine running

__Here is the rough draft composed at our last meeting:__
When is the time to determine if it is “obsolete” Computers would be deemed obsolete after 4 years. Functional equipment may remain in service after 4 years as long as they are functioning and do not require an unreasonable amount of maintenance as determined by Supervisor of Instructional Technology and Information Systems. Some considerations for determining obsolescence may be the age of the machine, compatibility, cost of upgrades and maintenance, cost of labor, cost of licenses, and placement. Disposal process Each building principal or designee will maintain a list of equipment recommended for sale and/or disposal. The list shall include the following information (serial number, description…) The Supervisor of Instructional Technology and Information Systems will periodically collect and review the lists provided by each building and submit for board approval the list of obsolete equipment. Upon board approval of disposal, the Business Administrator will advertise the surplus list for sale. Any equipment not sold will be donated or disposed of in an environmentally appropriate manner. Inventory The Supervisor of Instructional Technology and Information Systems is responsible for maintaining an inventory of al technology assets as per board policy #____.